Office Administrator

Position:             Office Administrator – Cannabis Processing & Cultivation Facility
 
Department:        G&A 
 
Division/Location:  Johnstown, NY
 
Date Revised:     09/23/2025 
 
Who we are 
Here at Vireo Health, Inc. (“Vireo”) our mission is to bring the best of technology, science, and engineering to the cannabis industry. We are a physician-led, customer-focused team of more than 500 dedicated employees creating best-in-class cannabis products and customer experiences. Vireo is proud to have one of the most diverse workforces in cannabis, promoting diversity, equity, and inclusion through engaging employee outreach programs, community events, and non-profit partnerships. We are rapidly expanding nationwide, and we are looking for talented, compassionate, and dedicated people to join our team and help us grow. From Cultivation to Operations to Sales & Marketing, we are hiring people who share our vision and passion for improving people’s lives. If you are looking for a positive work environment where your contributions truly make a difference, click apply and let us learn about you! 

What you will do 
We are seeking an experienced and energetic Office Administrator to join our growing and dynamic team. The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical.
Highlighted Responsibilities 
Administrative Support

• Manage daily office operations including scheduling, correspondence, filing, and supply ordering.
• Serve as the point of contact for internal staff, vendors, and visitors.
• Support HR with onboarding documentation, training scheduling, and compliance recordkeeping.
• Assist leadership with preparation of reports, meeting minutes, and presentations.

• Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration).
• Track inventory, packaging runs, harvest weights, processing outputs, and shipment data.
• Ensure data integrity, perform audits, and resolve discrepancies in ERP records.
• Generate ERP-based reports for leadership to support decision-making and compliance.

• Maintain organized digital and physical records in line with state cannabis regulations.
• Assist in compiling compliance documentation for audits and inspections.
• Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date.

• Coordinate communication between cultivation, processing, sales, and leadership teams.
• Provide administrative assistance for operational projects, vendor management, and facility scheduling.
• Support finance with invoice tracking, purchase orders, and expense submissions.

• 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred).
• Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms.
• High attention to detail with excellent organizational and problem-solving skills.
• Ability to handle sensitive and confidential information with professionalism.
• Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus

Why Choose Vireo  

Life’s too short to work somewhere that doesn’t ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity—where science meets creativity, and wellness meets culture.    

At Vireo Health, we’re pioneering the future of cannabis with a team that’s as dynamic as the industry itself. Here, you’ll find a workplace that’s collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people’s lives.    

Whether you’re cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you’ll be part of something bigger. If you’re looking for a career that’s exciting, meaningful, and full of growth, let’s build the future of cannabis together.    

✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future  

✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do  
✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts  

✅ Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve.